Question 1

What is an HR system (HRM)?

Accepted Answer

HR system and HRM system are, in practice, two names for the same software (you'll also see terms like HR platform or HRIS). It's a tool that organizes and automates people-management processes - from recruitment, onboarding, and employee records to time tracking, time off, document workflows, performance reviews, goals, and training. A modern cloud-based HR system means HR, managers, and employees all work from one database instead of spreadsheets and emails. In tomHRM, every employee record lives in the employee file , and you turn on individual processes as HR modules - only the ones you actually need.

Question 2

How is an HR system different from payroll software?

Accepted Answer

Payroll software calculates salaries, contributions, and taxes, and keeps records required by tax and social security authorities. An HR system (HRIS/HCM) handles the "soft" and operational processes: recruitment, onboarding, time-off requests, time tracking, reviews, goals, training, and internal communication. In practice, the two systems work together - tomHRM integrates with payroll software , sending it absences and time-tracking data , and pulling employee records back.

Question 3

Who is tomHRM built for?

Accepted Answer

tomHRM is an HR system for companies with 50 to several thousand employees - built for HR teams, executives, and line managers alike. It works well for organizations in IT, manufacturing, services, finance, and e-commerce that want to streamline HR processes and scale without growing their HR team. Distributed or multi-site companies also use the platform for internal communication and digital document workflows . See how it works for our customers .

Question 4

Which HR processes can I automate in tomHRM?

Accepted Answer

With tomHRM you can automate recruitment (ATS) , onboarding and pre-onboarding , time tracking , time-off requests , business trips , 360° reviews , goals , training , employee surveys and document workflows. Every process runs on approval paths, notifications, and automatic reminders - cutting up to 85% of repetitive admin work, while reporting data builds itself instead of being collected by hand.

Question 5

Does tomHRM integrate with payroll software?

Accepted Answer

Yes. tomHRM integrates with Comarch Optima, enova365, Symfonia, SAP, as well as Microsoft 365, Google Workspace, Slack, and SSO providers (Azure AD, Okta, OneLogin). Employee data, absences, and time-tracking records can sync automatically. An open API is also available, letting you connect tomHRM to an intranet, data warehouse, or ERP system. See the full list on our integrations page .

Question 6

How much does HR software cost?

Accepted Answer

The cost depends on headcount and the modules you choose. tomHRM runs on a subscription model - you only pay for what you actually use, and you can turn modules on or off during your contract. A dedicated Customer Success manager guides your rollout, and you get 30 days to try the platform free, with no commitment. Estimate your subscription in our pricing calculator .

Question 7

How long does it take to roll out an HR system?

Accepted Answer

Basic setup - org structure, employee records, and time-off requests - usually takes a few days to two weeks. Larger rollouts covering time tracking, document workflows, and payroll integration typically take 4-8 weeks. We recommend starting with one process, piloting it with a single team, and adding modules gradually. Track our ongoing platform work on the roadmap .

Question 8

Is tomHRM compliant with GDPR and EU law?

Accepted Answer

Yes. tomHRM is fully compliant with GDPR, DORA, and the AI Act. Data is stored in EU-based data centers, encrypted at rest and in transit, and every customer receives a data processing agreement (DPA). The system also supports file-level permissions in employee records, an audit log, and a dedicated channel for whistleblowers . Read more on our security page .

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HR softwarethat takes the busyworkoff your HR team