Training management software

Training management in tomHRM lets you:

• Plan training – build a training catalogue with automatic assignment by department, team or role.
• Collect development needs – employees submit training requests that go through an approval flow (manager, HR).
• Control budgets – multiple cost-settlement methods (per participant, per day, or a flat rate).
• Automate enrolment – employees self-enrol, or are auto-assigned to mandatory training.
• Streamline the process – automatic notifications about changes, waiting lists, and sharing of training materials.
• Plan employee development – build training paths dedicated to roles or specific employees.
• Keep records – a full training history for every employee, attendance statuses, certificates.
• Evaluate – pre- and post-training surveys, knowledge tests.
• Report – budget-usage metrics, training days, room occupancy.

The platform automates key processes to save your HR team time:

Enrolment:

• Automatically assigning employees to mandatory training by department, role or hire date.
• Self-service enrolment through the training catalogue, with no HR involvement needed.
• Automatic promotion from the waiting list when a seat opens up.

Communication:

• Notifications on enrolment, cancellation, and upcoming sessions.
• Reminders about mandatory training.
• Updates about changes (date, venue, trainer).
• Invitations to complete evaluation surveys.

Control and safeguards:

• Checking employee availability (conflicts with time off or other training).
• Enforcing seat limits and waiting lists.
• Monitoring budget usage.
• Tracking certificate expiry dates and reminding people to renew them.

The tomHRM training platform automates the most time-consuming parts of running training:

• Saves time – automatic email notifications cover enrolment, upcoming deadlines and changes.
• Eliminates errors – the system enforces seat limits, checks availability (conflicts with leave or other sessions), and prevents budgets from being exceeded.
• Supports development and succession planning – build training paths and track competencies with the free employee-competencies module.
• Improves communication – every employee sees their own development plan, managers see their team's training, and HR controls the whole process from one system.
• Lets you track effectiveness – both budget usage and participation, as well as training quality itself.
• Ensures compliance – automatic reminders about mandatory training (health & safety, GDPR) and certificate-validity tracking stored in employee profiles.
• Gives you full visibility – reports and metrics show real budget usage and programme effectiveness.

The training planning software serves three main user groups:

HR teams get:

• A central tool to manage the entire training process.
• Automation of routine tasks and less administrative work.
• Budget control and effectiveness metrics.

Managers get:

• The ability to request training for their team.
• Visibility into their team's development plans and training paths.
• A tool to approve training requests.

Employees can:

• Self-enrol in training from the catalogue.
• Submit development needs.
• Track their training and certificate history in "My Development".

Yes, the training module supports onboarding, and we also offer an employee onboarding module that works alongside the training system. It lets you design the whole onboarding process with tasks and a knowledge base. With both modules together (onboarding and training), you can include specific training sessions directly in the onboarding process.

tomHRM offers a complete toolkit for assessing training quality by attaching surveys to sessions.

Surveys can be attached to a training as:

• A pre-training survey (e.g. gathering expectations) – can be mandatory at enrolment.
• A post-training survey – triggered once a participant reaches a given attendance status.
• A general survey – available in the employee profile.

Knowledge tests measure competency gains:

• Tests can be attached before and after a session.
• Invitations are sent automatically.
• The training owner gets a consolidated view of results.

The system automatically:

• Sends reminders for unfinished surveys.
• Collects results in clear reports.
• Lets you export data for further analysis.

All results are available in real time, so you can keep optimising your training programme.

This feature requires the Employee surveys and quizzes module.

Yes, tomHRM has a full-featured training-needs module that streamlines collecting and processing development requests across the organisation.

• Employees can submit their own development needs,
• Managers can request training for their teams,
• Each request includes: training name, competency area, and justification.

The request follows a defined approval flow (e.g. manager + HR). Once approved, HR can start planning immediately; if rejected, the employee can receive feedback on the reason. You configure the list of rejection reasons yourself.

Process automation:

• Email notifications at every stage (submission, approval, rejection),
• A full history of all requests in the system,
• Request status visible to the employee under "My Development".

Benefits:

• For HR – a clear picture of real training needs across the company
• For managers – control over team development and easy request approval
• For employees – a simple way to submit needs and track request status

This lets you build a training programme based on real needs rather than guesswork, significantly increasing the return on your development investment.

Yes, every employee can access the training catalogue under "Training > Training catalogue". The catalogue is split into three clear sections:

• "For me" – training dedicated to the employee based on role, department or individual assignment.
• "For my team" – visible to managers, showing training available to their reports.
• "All" – the full list of training sessions run by the company.

In the catalogue, employees see key details: date, venue, remaining seats, and trainer. They can also review the detailed programme before enrolling. The system automatically shows only current sessions with available seats.

Employees have several ways to enrol in a session:

• self-service enrolment,
• submitting a training-need request,
• automatic assignment based on defined criteria for mandatory training,
• enrolment by a manager – who can enrol their team members directly.

The tomHRM training system prevents mistakes – it won't let you enrol someone who's on leave, in another training session, or in a recruitment interview at that time.

Yes, tomHRM offers advanced training-budget management:

Flexible cost-settlement methods:

• Per-participant rate – cost charged based on the number of participants,
• Per-day rate – cost × number of days × number of participants,
• Flat rate – a fixed cost regardless of participant count,
• Progressive rate – cost automatically split across the current number of participants.

Spending control:

• Assigning budgets to departments and cost centres,
• Automatic notifications when a budget is exceeded,
• Blocking enrolment once funds run out,
• Real-time budget-usage reports.

Metrics and analysis:

• Budget usage per department and period,
• Comparison of planned versus actual spend.

No, tomHRM doesn't provide ready-made courses or training content. It's a system for managing the training process within your organisation.

With tomHRM, you can efficiently plan, organise and settle training run by your internal trainers or external training providers.

The system lets you keep records of all training in one place, control budgets, and automate enrolment and notifications.

The tomHRM training app is not an e-learning platform for building and delivering online courses. It does, however, provide complete management of your training operations – whether sessions are in person, online, or hybrid.

You can create a training record with a programme, define the target audience, manage participant enrolment, and send automatic notifications with links to the external platform hosting the online session.